A few months ago I sat down with one of my core leaders in our children's ministry. I was really wanting to finish the year with a bang, and I really wanted to do something fun for our kids, and not necessarily make it a community wide event like VBS or the Easter Egg Drop.
After brainstorming, we decided to try a Pancake Breakfast with Santa. Within a few days, everything fell into place, and we figured (with the busy season) we would plan on 70 or 80 people for breakfast.
Our chairman of the deacons, along with his wife, are a well-known Santa and Mrs. Claus in Central Arkansas. They quickly agreed to not only appear as our special guests, but to tell the Christmas Story to all in attendance.
We planned for breakfast, photos, crafts, a sing-a-long and a story time.
We planned the decor, the menu and the schedule for the morning.
We planned the invitations and "save the date" cards.
We didn't, however, plan on over 300 attending.
Luckily, I had the invitations require an RSVP for the event. Only 50 or so showed up without RSVP-ing, so it was a great idea to make them register.

The invitations that were printed and mailed to all 2BC Families
(we also provided extras for our families to invite friends or neighbors)
Our North Pole.
This was before we added bows to all of the gifts.
The dining area. We had planned on more elaborate table decorations when we were planning for 70 or 80 people. At the last minute, we decided to run long strands of velvet ribbon down the center of the tables. It worked GREAT.

Guests seated while Santa and Mrs. Claus shared the Christmas Story.
Kids down front during the sing-a-long.
I love when kids bum-rush the stage.
Our craft time included beaded candy canes, hand print reindeer, sequin-covered trees made from popsicle sticks, and a "reindeer food"-making station.
Our little Luke cooperated very well for Santa - Benjamin, on the other hand, ran off screaming. He did, however, take his bag of Reindeer Food back to Santa to share with his reindeer. The kid is SO GIVING. He loves to give gifts. Which I guess makes up for his screaming at Santa and Mrs. Claus.
I have to give special thanks to
Todd Owens, one of our amazing local photographers and church members. He not only donated his time, but he provided every family with a complimentary photo of their child with Santa.
In all, I could not have asked for a better event. I had an amazing group of volunteers help with everything from craft planning to decorating, cooking and clean-up. The best compliment we received throughout the morning was "This looks like we've (the church) been doing this for YEARS. It's so well planned..."
I wanted to end the year big - and we did. We're already making plans for next December. We really hit on something that works for our families, and the fact that the kids were able to combine the fun of Santa Claus with the True Christmas Story was just icing on the cake.